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Exhibitor Profile

Overview​

Public exhibitor profile with branding, rich description, contact links, and optional meeting availability. Exhibitors use this page to present their company and share updates with attendees.

Quick Links

Components · Access & Permissions · Edit Wizard · Meetings · Assets Panel · Staff Panel · Posts Feed · Validation · Troubleshooting · Tips · Assets

Screenshots & Video

Replace placeholders with real assets under /images and /videos (static folder). Use root paths in embeds: /images/... and /videos/....

Profile Components​

  1. Cover Image (wide banner)
  2. Profile Image (avatar)
  3. About text
  4. Contact info (Email, Phone)
  5. Website + Address (optional)
  6. Assets (up to 6 downloadable files / documents / images / zip packages)
  7. Public Staff list (only staff marked Public)
  8. Posts feed (latest updates)
  9. Meeting Availability (if enabled)

Profile Overview (placeholder) Profile overview (placeholder)

Accessing Your Profile​

  • Menu: Exhibitors → Public Profile (or direct link provided by admin)
  • Edit (Wizard): From your profile cover top-right pencil button (visible if you have permission and are the owner/admin).

Permissions required to edit:

  • exhibitor-profile.viewAny (base visibility)
  • Owner OR Admin OR Created by (creator relationship) to access wizard.

Edit Wizard (3 Steps)​

A guided sequence prevents partial saves and enforces required validation before assets upload.

Step 1: Profile Details​

Fields & Validation

  • About (required, text, max 500 chars)
  • Email (required, RFC/DNS valid, max 255)
  • Phone (required, string, max 15; digits + spaces + plus + dash allowed)
  • Address (optional, max 255)
  • Website (optional, max 255)

Client-side precheck:

  • Button disabled until About non-empty, Email passes regex, Phone passes regex (>=7 chars permitted characters).

Step 2: Header Details​

Uploads (optional):

  • Profile Image (jpeg/jpg/png/webp, max ~3 MB)
  • Cover Image (jpeg/jpg/png/webp, max ~3 MB)

Processing:

  • Images converted to WebP (profile ~50 quality, cover ~70 quality) and stored at: profiles/{user_id}/images/.
  • Previous images replaced on upload.

Step 3: Assets Upload​

Slots: Asset 1–6 (each optional) Accepted types: jpeg,jpg,png,webp,pdf,doc,docx,xlsx,zip (max 5 MB each) Behavior:

  • Existing asset replaced (old file deleted) if a new file is uploaded in the same slot.
  • Stored path: profiles/{user_id}/assets/asset_{n}_TIMESTAMP.ext
  • Stored metadata: original filename retained for display.

Submit Action:

  • AJAX POST to update all fields & files in a single request.
  • Success: SweetAlert confirmation; optional redirect back to event selection.
  • Failure: Validation errors listed (422) or generic message.

Edit Wizard Step (placeholder) Edit wizard (placeholder)

Meeting Availability (Modal)​

If meetings feature enabled and user has exhibitor-meeting.meet permission:

  • Button: "Available meetings" shows modal with merged availability ranges.
  • Badge displays count of free slots.
  • Ranges derived from exhibitor’s configured availability minus booked sessions.
  • Slot lengths (15, 30, or 60 min) aggregated into readable blocks.

Request a Meeting Form: Fields:

  • Name (required)
  • Email (required, valid email)
  • Date (select populated days with availability)
  • Time (select aggregated start times for chosen date)
  • Phone (optional)
  • Message (required)

Hidden: Combined datetime (date + time) posted as one field. Submission disabled until date/time chosen.

Meeting Availability (placeholder) Meeting availability modal (placeholder)

Assets Panel​

Displays list of uploaded assets with download links.

Visibility:

  • Only files that still exist on storage disk are shown.

Security:

  • Direct links served via public disk.

Staff Panel​

Shows public staff:

  • Avatar (or generic placeholder)
  • Name, Email, Phone (if present)

Source:

  • Staff records flagged Public.

Related: See Exhibitor Staff documentation for creating & approving staff.

Posts Feed (Read-only portion here)​

Latest posts paginated (5 per page). Infinite scroll enhances navigation.

Content types displayed:

  • Text (description only)
  • Image (WebP conversion handled at upload)
  • PDF (embedded with iframe + View / Download buttons)
  • YouTube (embedded player using extracted video ID)

Timestamp: Relative (e.g., "2 hours ago") with hover showing exact time + timezone.

Validation Summary (Server Side)​

Profile Update:

  • about: required|string|max:500
  • email: required|email:rfc,dns|max:255
  • phone: required|string|max:15
  • address: nullable|string|max:255
  • website: nullable|string|max:255
  • profile: nullable|image|mimes:jpeg,jpg,png,webp|max:3072 (KB)
  • cover: nullable|image|mimes:jpeg,jpg,png,webp|max:3072 (KB)
  • asset_n (1–6): nullable|file|mimes:jpeg,jpg,png,webp,pdf,doc,docx,xlsx,zip|max:5120 (KB)

Meeting Request (conceptual typical rules):

  • name: required|string
  • email: required|email
  • date: required|datetime (combined field)
  • phone: nullable|string
  • message: required|string

Troubleshooting​

ProblemCauseAction
Proceed button disabled in Step 1Failing regex or empty required fieldCorrect About, Email, Phone inputs
Images not updatingFile too large or invalid mimeCompress image; ensure allowed extension
Asset missing after uploadOld file deleted, new file failed validationRe-upload valid file; check size & type
Meeting times emptyNo availability ranges configuredConfigure availability; refresh page
YouTube embed not showingInvalid or short URL / ID not extractedUse full YouTube share or watch URL
Pagination links visibleFirst load before infinite scroll enhancementScroll to trigger load; duplicates removed automatically

Tips​

  • Keep About concise and marketing-friendly.
  • Use high-resolution but optimized images (reduce large originals before upload).
  • Name assets descriptively (e.g., "Company Profile 2025.pdf").
  • Regularly prune outdated assets.
  • Maintain accurate meeting availability to prevent frustration.

Suggested Video Walkthrough (Placeholder)​

Access profile, open edit wizard, upload assets, view staff, request a meeting (placeholder).

Download / Open Directly: Download the MP4

Replace Placeholders​

Add real screenshots for: profile-overview, wizard-step, meeting-availability.

Add a dedicated video (/videos/placeholder-profile.mp4) and update references.

Assets (Screenshots & Video)​

Place real assets under /images and /videos (static folder). Recommended:

  • /images/exhibitor/profile-overview.png
  • /images/exhibitor/wizard-step.png
  • /images/exhibitor/meeting-availability.png
  • /videos/placeholder-profile.mp4

Summary​

The Exhibitor Profile centralizes public data, marketing assets, staff visibility, and meeting scheduling, ensuring exhibitors can present themselves professionally and stay accessible.

Last updated: 2025-11-12