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Exhibitors

Manage exhibitors across the event lifecycle: registration, profile setup, staff management, posts, and meetings.

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Quick Start · Workflow · Troubleshooting · Tips · Related

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Interface Preview​

Exhibitor Cards (placeholder) Roles (placeholder)

Quick Start​

  • Go to Events > Exhibitors.
  • Create an exhibitor profile.
  • Add staff and publish the profile.

Who This Is For​

  • Event Admins: configure the exhibitor experience and manage exhibitor accounts.
  • Exhibitors: complete registration and share updates on a public profile page.

Before You Start​

  • Ensure your user has access to Exhibitors in the event menu. If not, contact an administrator.

Workflow at a Glance​

  1. Design the Exhibitor Form
  2. Configure Attachment Fields (files to collect)
  3. Create Exhibitor Accounts (optional – can invite later)
  4. Exhibitor completes the registration wizard (form + files)
  5. Public profile is available; Exhibitor can post updates
  6. Admins can manage exhibitors at any time

1) Design the Exhibitor Form​

  • Navigate to: Events > Exhibitors > Form
  • Drag required fields into the form. Ensure these three exist and are marked Required:
    • First Name (key: firstName)
    • Last Name (key: lastName)
    • Email (key: email)
  • Save the form.

Tips:

  • Use predefined fields (e.g., Country, Nationality, Phone) for faster setup.

2) Configure Attachment Fields​

Ask exhibitors to upload files during registration (e.g., company logo, brochure, commercial registration).

  • Navigate to: Events > Exhibitors > Attachments
  • Add fields one by one:
    • Name: label shown to the exhibitor
    • Key: letters/numbers/underscores only, no spaces
    • Type: Image or Document
    • Required: toggle if mandatory
  • Save changes.

Notes:

  • Required files are enforced unless a file was previously uploaded.

3) Create Exhibitor Accounts (Admin)​

  • Navigate to: Events > Exhibitors > Create
  • Enter Name and Email
  • Staff Quota: number of staff they can add
  • Auto Approve Staff: automatically approve staff added by the exhibitor
  • Permissions: leave defaults unless you need to restrict posting or other actions
  • Click Create Exhibitor: the system generates a password and emails the user.

You can edit or delete exhibitors later via Events > Exhibitors.

4) Exhibitor Registration Wizard​

Exhibitors complete details and upload files:

  • Access the wizard via Exhibitors > Register or via admin invite
  • Step 1: Fill in the form and continue
  • Step 2: Upload required/optional files and submit

After submission, exhibitors can return to update information or upload missing files.

5) Public Profile​

Each exhibitor has a public profile showcasing basic info and posts.

  • Share the profile link with visitors or embed it in your event site
  • Profile includes: cover, avatar, about, contact info, assets, and posts

6) Posts​

Exhibitors can publish updates on their profile.

  • Create Post: add a description and optionally attach one of:
    • Photo (jpg/png/webp)
    • PDF
    • YouTube link
  • Submit to publish (newest posts appear first)
  • Delete a post via the post menu and confirm

Troubleshooting​

  • I can’t save the Exhibitor Form: ensure firstName, lastName, and email are present and required
  • Attachment key isn’t accepted: use letters, numbers, underscores; start with a letter; ensure uniqueness
  • Exhibitor can’t access the wizard: they must sign in with the account created for them
  • Files won’t upload: check file type/size; contact the event admin if issues persist

Tips​

  • Keep attachment names clear for exhibitors
  • Use Staff Quota and Auto Approve to manage staffing
  • Encourage exhibitors to keep profiles active with short updates including images or PDFs