Accreditations

Overview

The People section shows every accreditation application for your event. From here you can review applicants, approve or reject their requests, assign them to press categories, and revoke access if needed.

Where to find it

From your event's main navigation, select Media, then People.

People list showing accreditation applications

Understanding application statuses

Every application moves through a set of statuses as it is reviewed.

Status	What it means
Pending	The application has been submitted and is waiting for a decision.
Info requested	Your team has asked the applicant for more information.
Approved	The accreditation has been granted. The journalist can access the press room.
Rejected	The application was not approved.
Revoked	An approved accreditation was withdrawn.
Expired	The accreditation has passed its expiry date.

Applications pending review or awaiting more information appear at the top of the list.

Filtering and searching

Use the filters at the top of the list to narrow down applications:

Status — show only applications at a specific stage.
Category — show only journalists assigned to a particular category (for example, Photographer).
Search — find a journalist by name, email address, or outlet.

Reviewing an application

Select any row in the list to open the full details for that applicant.

The detail view shows:

The journalist's name, email address, job title, and outlet.
Their profile photo, biography, country, languages, and social links.
A copy of their press card or accreditation letter, if they uploaded one.
The categories they have been assigned to.
Their accreditation history at other events on the platform.
A note from your team, if one was added when a decision was made.

Applicant detail view showing profile information and action buttons

Approving an application

Open the application you want to approve.
Select Approve.
Optionally add a note that the journalist will receive by email.
Optionally assign the journalist to one or more press categories.
Select Confirm.

The journalist receives an email notifying them of the decision. They can then sign in to the press room.

Approve confirmation dialog showing the note field and category selection

If you have not yet chosen a badge tag in press room settings, Evencia will use a default system tag. You will see a reminder to choose a specific tag to control the badge design.

Rejecting an application

Open the application you want to reject.
Select Reject.
Optionally add a note explaining the decision.
Choose whether to notify the journalist by email.
Select Confirm.

Reject confirmation dialog showing the note field and the notify toggle

Requesting more information

If you need more details before making a decision:

Open the application.
Select Request info.
Enter a message explaining what you need.
Select Send.

The journalist receives an email with your message. They can update their profile and resubmit, which moves their application back to Pending automatically.

Revoking an accreditation

To withdraw access from an already-approved journalist:

Open their record.
Select Revoke.
Optionally add a note.
Choose whether to notify the journalist.
Select Confirm.

Their press pass no longer grants entry and they lose access to the press room.

Assigning categories

Categories define what type of press a journalist is (for example, Press, Photographer, TV Crew). They also control which assets a journalist can see when assets are restricted by category.

To change a journalist's categories after approval:

Open their record.
Select Edit categories.
Choose the appropriate categories.
Select Save.

Bulk actions

You can act on multiple applications at once by selecting the checkboxes next to them in the list.

Available bulk actions:

Bulk approve — approve all selected applications at once.
Bulk reject — reject all selected applications at once.
Assign categories — add or replace categories for all selected people.

People list with rows selected and bulk actions toolbar visible

Converting a guest to media

If someone is already on your guest list and you simply want to give them press access, you can convert their guest record directly instead of creating a separate invitation. This is done from the Guests list, not from People:

Open the guest list for the event.
Select a single guest and choose Add to media, or select several and use the bulk Add to media action.
Evencia creates (or reuses) a media account for that email address, pre-fills their profile from the guest's registration details, and approves the accreditation immediately — no review step.

Guests are skipped automatically if they already have a media accreditation for the event, have no email address, or their email belongs to an existing non-media staff account.

Guest list with the "Add to media" action, single row and bulk toolbar

Deleting a record

Deleting moves the accreditation to Trash rather than erasing it immediately. Use the Trash filter at the top of the list to switch between Active, Trashed, and All records.

Deleting also trashes the linked guest/badge record. The underlying press account is only trashed with it if that account is not used anywhere else (for example, at another event); otherwise the account is kept.
Restore brings a trashed record (and its guest record) back to active.
Permanently delete is only available for records already in the trash, and erases the accreditation, guest record, and — if not used elsewhere — the user account. This action cannot be undone.

People list with the Trash filter set to Trashed, showing Restore and Permanently delete actions