Collections

Overview

Collections are press kits — named groups of assets that make it easy for journalists to find related content. For example, you might create a press kit called "Opening night" containing the photos from that evening, or a "Speaker headshots" kit with portrait photos of each keynote speaker.

Press can filter the press room by press kit, making it faster to find what they need.

Where to find it

From your event's main navigation, select Media, then Collections.

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Creating a press kit

1. Select New press kit.
2. Enter a name for the kit.
3. Optionally add a description.
4. Optionally upload a cover image.
5. Select Save.

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Editing a press kit

1. Find the press kit in the list.
2. Select Edit.
3. Update the name, description, or cover image.
4. Select Save.

Adding assets to a press kit

Assets are assigned to a press kit from the asset detail page, not from the collections list.

To add an asset to a press kit:

1. Go to Assets and open or upload the asset you want to assign.
2. Set the Press kit field to the collection you want.
3. Save the asset.

An asset can only belong to one press kit at a time.

Subfolders

A press kit can be split into subfolders when it covers more ground than a flat list can handle — for example, an "Opening night" kit with separate subfolders for "Red carpet" and "Press conference". Subfolders can be nested (a subfolder can contain further subfolders).

To add subfolders when creating a press kit:

1. While creating the press kit, add one or more subfolder names.
2. Optionally upload a cover image for each subfolder.
3. Select Save.

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To assign an asset or article to a subfolder, open it from Assets or Articles and choose both the press kit and the subfolder within it.

In the press room, journalists see only the subfolders that actually contain something they are allowed to see, with a breadcrumb trail so they can navigate back up. Empty or fully-restricted subfolders stay hidden, the same way an empty press kit stays hidden.

Removing a press kit

Deleting a press kit does not delete the assets inside it. The assets remain in the library and are simply no longer grouped. You can reassign them to a different kit at any time.

To delete a press kit:

1. Find it in the list.
2. Select Delete.
3. Confirm the deletion.

Common issues

Journalists cannot see a press kit in the press room

A press kit only appears in the press room if it contains at least one asset that the journalist is eligible to see. If the kit is empty, or all its assets are restricted to other categories, the kit will not appear.

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