Media
Manage press accreditation, share assets with journalists, and run your press room from one place.
Overview
The Media feature in Evencia gives you a complete press room for your event. It lets you accredit journalists, photographers, TV crews, and other media professionals, share photos, videos, and documents with them, and track how press are engaging with your content.
Where to find it
From your event's main navigation, select Media. Inside, you will find the following sections:
| Section | What it does |
|---|---|
| People | View and manage all accreditation applications. |
| Invitations | Send invitations to specific journalists. |
| Assets | Upload and manage photos, videos, and other press material. |
| Collections | Group assets into press kits. |
| Categories | Define the types of press you accredit (photographer, TV crew, etc.). |
| Outlets | View and manage the media outlets represented at your event. |
| Analytics | See download counts, top assets, and outlet engagement. |
| Settings | Configure the press room, applications, branding, and email sender. |
The sections that appear depend on your permissions. If you cannot see a section, contact your administrator.
How it works for press
Each event has a press room — a branded web page that accredited journalists visit to download assets and track their accreditation status.
Press access the press room by entering their email address and receiving a single-use sign-in code. There is no password to remember.
From the press room, a journalist can:
- Check the status of their accreditation application.
- Browse and download photos, videos, and other assets.
- Filter assets by press kit.
- View their own profile and update their details.
Assets only appear to journalists who are approved and whose accreditation covers that content. Embargoed assets stay hidden until the embargo lifts.
Permissions
Access to Media sections depends on the permissions assigned to your account.
| Permission | What it allows |
|---|---|
| View people | See accreditation applications and applicant details. |
| Invite | Send accreditation invitations. |
| Approve | Approve accreditation applications. |
| Reject | Reject applications or ask for more information. |
| Revoke | Withdraw an approved accreditation. |
| Edit | Update categories assigned to a person. |
| Delete | Remove an accreditation record. |
| Manage categories | Create, edit, and delete press categories. |
| Manage settings | Configure the press room, branding, and application settings. |
| Analytics | View download and engagement reports. |
| Manage outlets | Edit and merge media outlet records. |
| View assets | Browse the asset library. |
| Upload assets | Add new assets to the library. |
| Edit assets | Update asset details. |
| Publish assets | Make assets visible to press. |
| Notify | Send email announcements about new assets. |
| Delete assets | Remove assets from the library. |
| Manage collections | Create and manage press kits. |
If you believe you should have access to a section you cannot see, contact your administrator.